1. Who We Are
The Billingborough Group is the benefice of six parish churches — Aslackby, Billingborough, Dowsby, Horbling, Pointon and Sempringham — in the Diocese of Lincoln. This website is thegilbertine.jwbusinesswebsites.co.uk.
This policy explains how we collect, use, store and protect your personal data when you visit this website or get in touch with us.
2. What Data We Collect
Data you give us directly: your name, email address and phone number when you contact us about a baptism, wedding, funeral, volunteering, or a general enquiry; and any details you choose to share in your message.
Anything submitted through our contact form is processed by Formspree, a third-party form service, so that it reaches us by email.
3. How We Use Your Data
Your data is used only to respond to your enquiry, arrange the service or event you’ve asked about (such as a baptism or wedding), and keep any records the Church of England requires us to keep (such as registers of baptisms, banns and marriages).
4. Lawful Basis for Processing
Under UK GDPR, we rely on: Legitimate interest (responding to your enquiry); Legal obligation (maintaining statutory church registers); and Consent (for anything else, which you can withdraw at any time).
5. Who We Share Your Data With
Personal data is shared only where necessary: with Formspree (processes contact form submissions), and with the Diocese of Lincoln where required for statutory purposes (such as banns or faculty applications).
6. How Long We Keep Your Data
General enquiries are kept for 12 months. Records relating to baptisms, weddings and funerals are retained as required by Church of England record-keeping guidance, which can be permanent for statutory registers. Contact form submissions are kept only as long as needed to respond.
7. Your Rights
Under UK GDPR you have the right to access, correct, or ask us to erase your data where it’s no longer needed; to restrict or object to processing; to receive your data in a portable format; and to complain to the ICO if you believe your data has been mishandled (ico.org.uk, 0303 123 1113). There’s never a charge to exercise these rights — see Section 9 to get in touch.
8. Cookies & Website Usage
This website uses only what’s strictly necessary to function, plus the contact form. No advertising or tracking cookies are used. Full detail is in our Cookie Policy. The contact form is provided by Formspree — see their own privacy policy for how they handle data in transit.
9. Contact Us About Your Data
If you have any questions about this policy or want to exercise your rights, email billingboroughgroup@gmail.com. You also have the right to complain to the Information Commissioner’s Office: ico.org.uk, 0303 123 1113, or by post to Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
10. Changes to This Policy
This policy may be updated from time to time. The “Last updated” date above will change when that happens. Continuing to use the website after a change means you accept the updated policy.